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Draft Statute

BALKAN KARATE FEDERATION

STATUTES OF BKF

Approved by the General Assembly on [●], 2020

Dated [●] 2019

Table of Contents

ARTICLE I . general.. 4

Section  1.01 Name.. 4

Section  1.02 Status. 4

Section  1.03 Heaquarters. 4

Section  1.04 Objectives. 4

Section  1.05 Resources. 4

Section  1.06 Official Language.. 4

ARTICLE II . MEMBERship… 4

Section  2.01 Member Categories. 4

Section  2.02 Founding Members. 5

Section  2.03 Full Members. 5

Section  2.04 Guest Members. 5

Section  2.05 Membership Criteria.. 5

Section  2.06 Provisional Membership.. 5

Section  2.07 Member Obligations. 6

Section  2.08 Ceasing of Membership.. 6

Section  2.09 Member Liability.. 6

ARTICLE III . STRUCTURE AND ORGANIZATION… 6

Section  3.01 Organizational Structure.. 6

Section  3.02 Commiittees. 6

ARTICLE IV . General assembly… 7

Section  4.01 Authority of the General Assembly.. 7

Section  4.02 Procedure for Convening the General Assembly.. 7

Section  4.03 General Assembly Agenda.. 7

Section  4.04 Participation… 8

Section  4.05 Proceedings of the General Assembly.. 8

Section  4.06 Quorum and Voting.. 8

Section  4.07 Decisions of the General Assembly.. 9

ARTICLE V . the executive committe… 9

Section  5.01 Composition… 9

Section  5.02 Compensation of Expenses. 10

Section  5.03 Appointment of Other Officials. 10

Section  5.04 Functions of the Executive Committe.. 10

Section  5.05 Convening an Executive Committe Meeting.. 11

ARTICLE VI . the president… 11

Section  6.01 Election/Acclamation of the President.. 11

Section  6.02 Responsibilities of the President.. 11

Section  6.03 Absence of the President.. 11

ARTICLE VII . Vice presidents.. 12

Section  7.01 Appointment of Vice Presidents. 12

Section  7.02 Responsibilities of Vice Presidents. 12

ARTICLE VIII . general secretary… 12

Section  8.01 Election/Acclamation of the General Secretary.. 12

Section  8.02 Responsibilities of the General Secretary.. 12

Section  8.03 Assistant General Secretary.. 13

ARTICLE IX . THE TREASURER… 13

Section  9.01 Election and Term… 13

Section  9.02 Responsibilities of the Treasurer.. 13

Section  9.03 Assistant Treasurer.. 13

ARTICLE X . Commissions.. 13

Section  10.01 Election and Term… 13

Section  10.01 Composition and Term… 13

Section  10.01 Decisions. 14

Section  10.01 Compensation… 14

ARTICLE XI . AUDITORs and fiscal year… 14

Section  11.01 Appointment.. 14

Section  11.02 Auditor Report.. 14

Section  11.03 Fiscal Year.. 14

ARTICLE XII . Signature and representation… 14

ARTICLE XIII . DISSOLUTION… 14

ARTICLE I . general

Section  1.01 Name

The organization shall be called the “Balkan Karate Federation”.  The abbreviation and shall be “BKF”. 

Section  1.02 Status

The Balkan Karate Federation is a non-profit BKF governed by the present statutes and neutral politically, and non-denominational.

Section  1.03 Heaquarters

The BKF’s legal headquarters are located in its elected president of the national federation’s official adress while it’s operational headquarters shall be based in the country of the elected President.

Section  1.04 Objectives

The BKF’s objective is to promote, organize, and develop Karate in every country in the Balkan in collaboration with its Members, to promote the physical and mental health of the athletes, and to contribute to the development of Karate generally and of friendly relations among the National Federations.  The BKF shall perform its activity in compliance with the principles set forth in the Olympic Charter and the World Karate Federation’s statute and regulations.

Section  1.05 Resources

The BKF’s resources are derived from:

  1. donations and legacies;
  2. sponsorships;
  3. public subsidies;
  4. membership fees;
  5. tournament participation fees; and
  6. any other resources authorized by the law.

The funds shall be used in accordance with the BKF’s social aims.

Section  1.06 Official Language

The BKF’s official language for communication, recordkeeping and all other organizational activities shall be English.

ARTICLE II . MEMBERship

Section  2.01 Member Categories

The Balkan Karate Federation may be comprised by:

                “Founding Members”, “Full Members” and “Guest Members”, hereinafter altogether with referred to as “Members”.

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Section  2.02 Founding Members

THE BKF Founding Members are the National Karate Federations of Albania, Bulgaria, Northern Macedonia, Kosovo and Turkey (The “Founding Members”).

Section  2.03 Full Members

a)            The BKF Full Members may only those members who represent the National Karate Federations of those countries that are geographically within the Balkan region (namely AlbaniaBosnia HerzegovinaBulgariaCroatia, Greece, KosovoMontenegroNorth MacedoniaRomaniaSerbia, Slovenia and Turkey). 

b)           Only Full Members have the right to vote in the Ordinary and Extraordinay General Assembly of the BKF.

Section  2.04 Guest Members

Guest Members can be any National Karate Federation recognized by the WKF or EKF and/or their respective country sport’s authority, which represents a country that it is not part of the Balkan region.  Guest Members shall enjoy all rights to participate in championship and tournaments, but they shall not have any voting rights. Also BKF non member Nations clubs of the Balkan peninsula may participate to the official BKF events withouth exceeding the number of participation limits stated in the official bulletins.

Section  2.05 Membership Criteria

a)            Only 1 (one) National Federation per Country shall be allowed, namely the one recognized from the National Olympic Committee or from the Highest Sports Authority of that Country and/or are members of WKF/EKF.

b)           National Federations wishing to be affiliated to the BKF must send the appropriate documentation certyfing their status and the status of their representatives to the BKF Executive Committee. 

Section  2.06 Provisional Membership

a)            The membership of a federation shall be deemed “provisional” when it has been accepted by the Executive Committee. Once accepted, and only then, the Executive Committee will submitt the application to the next Ordinary General Assembly, which decides on the full membership status of the aplicant.

b)           Provisionally affiliated National Federations  shall enjoy all rights to participate in championship and tournaments, but they shall not have any voting rights. Once ratified by the Ordinary General Asssembly, the affiliation shall be considered  Full Member or Guest Member, as the case may be.

Section  2.07 Member Obligations

a)            The Executive Committe may, with the majority vote of more than ½ of its members present, set up a membership fee for National Federations.

b)           BKF Members and and all of their members and representatives affiliated with the BKF shall undertake to comply with Statutory norms, Rules and Regulations and all provisions issued from the Executive Committee.

c)            Members shall undertake to work with the utmost loyalty and rectitude in complete compliance with rules governing Karate, maintaining a demeanour commensurate with the activity performed.

 

d)           Any Member in breach of the conditions in (b) and (c) above shall be liable to disciplinary action as set forth herein and/or in the Rules and Regulations.

Section  2.08 Ceasing of Membership

Membership ceases:

  1. By written resignation of the resigning Member notifying the Executive Committee;
  2. By expulsion ordered by the Executive Committee, for just cause, with a right of appeal and ratification by the General Assembly. Appeals must be lodged within 30 days of the Executive Committee’s decision being notified to the respective Member.

Section  2.09 Member Liability

Only the BKF’s assets may be used for obligations/commitments contracted in its name. Members or their representatives have no individual liability.

ARTICLE III . STRUCTURE AND ORGANIZATION

Section  3.01 Organizational Structure

The Balkan Karate Federation shall have the following decisionmaking and organizational structure:

  1. The General Assembley;
  2. The Executive Committee;
  3. The President
  4. The Vice/Presidents
  5. The General Secretary
  6. The Treasurer
  7. Permanent or Ad Hoc Committees

Section  3.02 Commiittees

The Balkan Karate Federation shall have the following Committees, which may be changed from time to time by a majority vote of more than ½ of the Executive Committee members:

  1. The Organizing Committee (for championships and tournaments)
  2. The Refeereeing Committee
  3. The Disciplinary Committe

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ARTICLE IV . General assembly

Section  4.01 Authority of the General Assembly  

The General Assembly is the BKF’s supreme authority. All the Members may participate in the General Assembly but only those members that are Full Members can cast a vote. It shall hold an Ordinary Meeting once each year, generally to coincide with [a BKF Championship that takes place within the first three months of the calendar year]. It may also hold an extraordinary session whenever necessary, as per the procedural requirements detailed below.

Section  4.02 Procedure for Convening the General Assembly

a)            In compliance with Section 4.01 above, the Executive Committe ultimately decides about the date and venue of the General Assembly.

b)           The General Secretary, at least 3 (three) months before the date of the General Assembly as decided by the Executive Committe, must invite all affiliated Members to present the issues that they wish to include in the General Assembly Agenda, outlining the reasons behind the request.

c)            At least 2 (two) months prior to the date of the General Assembly, the General Secretary must send to Executive Committee Members the full list of the topics presented by the Members. The Executive Committee must then quickly draft and approve the Agenda so that the General Secretary may forward the Agenda to all Members at least 1 (one) month prior to the date of the General Assembly, together with information regarding the time, place and other details relating to the General Assembly.

Section  4.03 General Assembly Agenda

The agenda of the ordinary annual session of the General Assembly must include:

  1. Approval of the Minutes of the previous General Assembly;
  2. Approval of the Executive Committee’s annual activity report;
  3. Approval of the report of the Treasurer and of the Auditor;
  4. Setting of membership fees, if any
  5. Approval of the budget;
  6. Approval of reports and accounts;
  7. Election of Executive Committee members and Auditor;
  8. Miscellaneous business;

 

The agenda may include other items that have been proposed by Members and the Executive Committee.

Section  4.04 Participation

a)             The following shall be entitled to participate in the General Assembly:

  1. Delegates (up to two representatives) of National Federations that are Members;
  2. the Executive Committee.

b)            The following may participate in the General Assembly upon invitation from the President or the Executive Committe:

  1. the Chairmen of the establised Committees;
  2. the Honorary President(s) and Honorary Member(s);
  3. National Federations with provisional affiliation.

c)             Other observers may be invited to the General Assembly by the President, with the right to speak only upon the authorization of the President.

Section  4.05 Proceedings of the General Assembly

a)            The General Assembly shall be presided over by the BKF President or, in his absence, by the 1st Vice-president or in absence of the latter by a Vice- president to be selected following the order of seniority in position and then age.

b)           Each National Federation may be represented by up to 2 (two) Persons, who must be in possession of a proxy signed from the President of the same National Federation. Each Federation may also have its own interpreter.

c)            National Federations may not select as a representative a delegate who has a different citizenship than the one of the Country of the National Federation, even if he is a member of that National Federation.  

d)           The Disciplinary and Legal Commission shall be responsible for reviwing before the start of the proceedings of the General Assembly proceedings the documentation of the participants and ensuring that it complies with the Statute and the Rules and Regulations. Any disputes arising out of such review shall be submitted to the Executive Committe.

e)            The General Assembly Secretary shall be the General Secretary of the BKF, or, in his absence, the Assistant General Secretary.

Section  4.06 Quorum and Voting

a)            The General Assembly shall be deemed to have a valid quorum if at at least 1/2 (half) of the Full Members and 2/3 ( two thirds) of the Founding Members are present.

b)           Except for amendments to the Statute and the Rules and Regulations (which require the vote of more than 2/3 of the Full Members present), the General Assembly decides by the simple majority vote of the Members present after a quorum has been established, excluding abstentions and blank or spoiled votes.

c)            National Federations shall be entitled to 1 (one) vote.

d)           National Federations mat not give a proxy to another National Federation.

e)            Voting shall be by a show of hands and recount or by roll-call, unless 1/3 (one/third) of the Members present and having voting rights request for a secret ballot.

f)              If there is a tie in voting, a second ballot shall be held.   In case of one more tie in voting, the President shall have the have the deciding vote. 

g)           All the elections must be held by secret ballot.

h)           For the positions to be elected where there is the same number of candidates as positions, the election may take place by acclamation, one candidate at a time.

Section  4.07 Decisions of the General Assembly

The General Assembly:

  1. Shall approve the admission and expulsion of Members;
  2. Elects the members of the Executive Committee and elects, at a minimum, the President, the General Secretary and the Treasurer;
  3. Notes the contents of the reports and financial statements for the year and votes on their adoption;
  4. Approves the annual budget;
  5. Approves the Calendar of Events;
  6. Supervises the activity of other organs, which it may review and reverse their decisions, stating the grounds therefore;
  7. Appoints an auditor for the BKF’s accounts;
  8. Decides on any modification of statutes;
  9. Decides on the dissolution of the BKF;
  10. Fixes the annual membership fees or tournament fees. 

ARTICLE V . the executive committe

Section  5.01 Composition

a)            The Committee is composed of at least [5 (five) ] and up to [●] members elected by the General Assembly.  Each member’s term of office shall last for [4 (four) years and is renewable 2 (two)] times. The Committee meets as often as the BKF’s business requires. 

b)           Each Fundings Member is entitled to have a representative in the Executive Committee.  The election in the Executive Committee of a representative of a Founding Member is done by acclamation in accordance with Section 4.06(h).

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Section  5.02 Compensation of Expenses

The Executive Committee members work on a volunteer basis and as such can only be reimbursed for their actual expenses and travel costs. For activities beyond the usual function, each Committee member is eligible for appropriate compensation.

Section  5.03 Appointment of Other Officials

In its first meeting, to take place no later than 2 (two) days after being elected, the Executive Committee, by proposal of the President, shall appoint from among its elected Members the Vice-President(s), the Assistant General Secretary, and the Assistant General Treasurer.  The Executive Committee, upon proposal of the President, may revoke and subsequently reappoint any of these positions.

Section  5.04 Functions of the Executive Committe

The Executive Committee shall lead, manage and administer BKF’s activity, draw up programs in accordance with the directives approved by the General Assembly and assure that they are enacted in order to achieve institutional goals. In particular, the functions of the Executive Committee are:

  1. to take the appropriate measures to achieve the goals of the BKF;
  2. to convene the ordinary and extraordinary General Assemblies and establish the Agenda;
  3. to take decisions with regard to admission of new members as well as the resignation and possible expulsion of Members, subject to ratification by the General Assembly;
  4. to ensure that Statutes are applied, to draft rules of procedure, and to administer the assets of the BKF.
  5. draft the annnual reports submitted to the approval of the General Assembly;
  6. approve the budget, financial statements and financial report to be submitted to the approval of the General Assembly;
  7. create, restructure and remove Commissions;
  8. approve and amend the Rules and Regulations;
  9. confer and repeal appointments of offices other than the President, General Secretary and Treasurer;
  10. administer available funds;
  11. monitor compliance with the Statute, Rules and Regulations and issued norms;
  12. issue provisions pertaining to recognition, affiliations and memberships;
  13. decide upon the amounts of fees and charges for BKF organized tournaments and championships;
  14. designate the Honorary President and the Honorary Members to be proposed to General Assembly, if any;
  15. grant amnesty and remission and establish the limits of these measures;
  16. grant distinctions;
  17. ratify or not urgent provisions issued by the President;
  18. decide upon other matters included on the Agenda.

Section  5.05 Convening an Executive Committe Meeting

The Executive Committee shall be convened and chaired by the President.  A meeting of the Executive Committee may also be requested by a least 1/3 of the Executive Committee members.  In such case, the Presiden must convene a meeting no later than three months after the date requested by such members.

ARTICLE VI . the president

Section  6.01 Election/Acclamation of the President

a)            The President shall be elected in a rotating basis from the representatives of the BKF’s Full Members.  The rotation shall be alphabetical based on the country’s name. The President should be a representative a different country from that of the current President.

b)           For the first election after the constitution of the BKF, upon drawing, the rotation started with the letter N.  The General assembly thereby elected as President the representative of North Macedonia.

c)            The term of the President shall be two years.

d)           The President’s election shall be done in accordance with Section 4.06 h).

Section  6.02 Responsibilities of the President

a)            The President shall represent the BKF in the International Organizations and in relations with third parties. The President shall be responsible for the day to day running of the BKF and answering to the General Assembly and the Executive Committee.

b)           The President shall convene and chair the Executive Committee shall monitor the implementation of approved resolutions.

c)            The President shall convene and chair the General Assembly.

d)           In emergency situations, the President may take decisions normally attributed to the Executive Committee or to the General Assembly except to submit his decisions to the ratification of the Executive Committee or of the General Assembly in its subsequent meeting. However, the Executive Committee must be informed immediately of any possible steps to be taken.

Section  6.03 Absence of the President

a)            In the event of a temporary absence, the President may delegate some or all of his functions and powers to the 1st Vice President.

b)           In the event of the President’s resignation or permanent absence, his powers shall be taken over by the 1st Vice President, that, together with the Executive Committee, shall continue to carry out ordinary administration until the next General Assembly, to be convened and held in accordance with the terms and procedures for the validity of General Assembly as set forth herein Statutes.

c)            In the event of absence of the 1st Vice President, the other Vice Presidents shall take his place according to the principle firstly of seniority of office and secondly of age.

 

ARTICLE VII . Vice presidents

Section  7.01 Appointment of Vice Presidents

The Executive Committee, in its first meeting after the elections, shall appoint from among its elected Members, on proposal of the President, the 1st Vice President and 2 (two) other Vice Presidents.

Section  7.02 Responsibilities of Vice Presidents

a)            The Vice Presidents shall provide the President with assistance for all functions and shall replace him as needed as set forth herein Statutes and in accordance with the relevant procedures.

b)           The Executive Committee may assign special duties to the Vice Presidents providing they do not contradict the provisions of the Statute.

ARTICLE VIII . general secretary

Section  8.01 Election/Acclamation of the General Secretary

a)            The General Secretary shall be elected in a rotating basis from the representatives of the BKF’s Full Members.  The rotation shall be alphabetical based on the country’s name.   The General Secretary should be a representative a different country from that of the current President.

b)           For the first election after the constitution of the BKF, upon drawing, the rotation started with the letter [●].  The General assembly thereby elected as General Secretary the representative of [●].

c)             The term of the General Secretary shall be two years.

d)            The General Secretary’s election shall be done in accordance with Section 4.06 h).

Section  8.02 Responsibilities of the General Secretary

The General Secretary shall be responsible to :

Section  8.03 Assistant General Secretary

The Executive Committee, in its first meeting after elections, shall appoint from among its elected Members, on proposal of the President, the Assistant General Secretary.  The responsibilities of the Assistant General Secretary shall be to assist the General Secretary and replace him in the event of absence or impediment.

ARTICLE IX . THE TREASURER

Section  9.01 Election and Term

The General Assembly shall elect a Treasurer for the organization.  The term of the Treasurer shall be 4 (four) years, renewable for two more terms.  

Section  9.02 Responsibilities of the Treasurer

The responsibilities of the Treasurer include:

  • to keep the accounts books in order;
  • to provide to the up keep of the property inventory;
  • at each Meeting of the Executive Committee the General Treasurer to present an up to date report on the financial situation of the BKF.

Section  9.03 Assistant Treasurer

The Executive Committee, in its first meeting after elections, may appoint among its elected Members, on proposal of the President, the Assistant Treasurer.  The duties of the Assistant Treasurer shall be to assist the Treasurer and replace him in the event of absence or impediment.

ARTICLE X . Commissions

Section  10.01 Election and Term

The BKF, in order to achieve its statutory goals by means of effective operational services, may create different Commissions.  The number and character of these commissions may change from time to time, depending on the needs of the BKF and upon a decision of the Executive Committee.

Section  10.01 Composition and Term

Each Commission shall be composed of a Chairman that presides over it, and a minimum of 2 (two) Members from different countires all of whom shall be appointed by the Executive Committee by proposal of the President.

The duration of the term of office of the Commissions shall be of 4 (four) years. If for any reason a position should become vacant in the Commissions, the Executive Committee shall immediately fill such vacancies.

Section  10.01 Decisions

The Commissions shall decide on their respective matters by majority vote.  Immediately following each meeting the Chairman of each Commission must send a copy of the minutes to the Executive Committee. The Executive Committee reserves the right to reverse decisions reached by the different Commissions if it finds them in contradiction with the Statues or the Rules and Regulations of the BKF.

Section  10.01 Compensation

The Chairman and the Members of the Commissions shall offer their own services free of charge, except for compensation for travel and accommodation in connection with the performance of their responsibilities.

ARTICLE XI . AUDITORs and fiscal year

Section  11.01 Appointment

Each year the General Assembly appoints two auditors. The General Assembly may also entrust this task to a fiduciary company.

Section  11.02 Auditor Report

The auditors shall check the operating and annual accounts prepared by the Treasurer and approved by the Executive Committee and present a written and detailed report to the annual ordinary general meeting.

Section  11.03 Fiscal Year

The financial year shall begin on 1 January and end on 31 December of each year.

ARTICLE XII . Signature and representation

The Association is legally bound by the [joint signature of the President and the Secretary].   

ARTICLE XIII . DISSOLUTION

Should the BKF be dissolved, the available assets should be transferred to a non-profit organization pursuing public interest goals similar to those of the BK and likewise benefiting from tax exemption. Under no circumstances should the assets be returned to the founders or members. Nor should they use a part or a total of assets for their own benefit. 

The present Statutes have been approved by the Constituent General Assembly of [●] at [●].

For the Association